FAQ for Contributors
To share: By collecting and making the intellectual output of MacEwan University accessible online, RO@M facilitates greater opportunities for research, discovery, learning, collaboration, and innovation.
To promote: Works in RO@M help raise the research profile of MacEwan University and its members. RO@M also contributes to student learning by making exceptional examples of undergraduate work available, serving as a model to students in their educational endeavours and evidence of student accomplishment.
To preserve: RO@M supports long-term digital preservation of contributed works. It also provides researchers with a place to deposit works that fall under open access archiving policies mandated by research funding agencies.
Faculty and staff: May contribute research, scholarship, or creative works to RO@M free of charge. Former employees are also welcome to contribute works produced while at MacEwan University.
Students: Student work can be contributed by a faculty member on a student's behalf provided they have deemed the work to be exceptional in terms of format, scope, or depth of research (e.g. capstone projects, independent studies, undergraduate theses).
Research, scholarship, or creative activity can be contributed to RO@M including:
- Journal articles
- Conference papers, posters, recordings, and presentation slides
- Undergraduate student reports, presentations, and creative works
- Working papers and technical reports
- Books, book chapters, and book reviews
- Research materials (e.g., field notes, images)
- Creative works (e.g., music recordings, recorded performances, photographs, video)
File size: If you wish to contribute any individual files larger than 2 GB, please contact us to discuss your needs.
Copyright: When contributing works to RO@M, you will be asked to give MacEwan University non-exclusive permission to make these works available to the public. You will also need to warrant that the posting of the work does not infringe any copyright or violate any other rights of any third parties.
RO@M staff are able to help investigate copyright permissions, identify copyright holders, and request appropriate permissions to contribute works to RO@M. Please do not hesitate to contact us for assistance.
Simply email citations for your works to firstname.lastname@example.org along with any files you wish to contribute that are not already available online. For instance:
- Peer-reviewed final drafts of articles published in subscription journals (these can typically be posted online without violating publisher copyright policies).
- Reports, conference papers, or presentation files.
- Digital copies of creative works.
Upon receipt, we will investigate copyright permissions and upload works on your behalf. In cases where published works cannot be shared openly, we will link to the Library's copy for MacEwan users to access. We will also build you an author profile listing your works that you can edit at any time by logging in to the site.
If you prefer to upload works yourself, select Contribute, and log in with your MacEwan network ID.
For detailed instructions, please review the Contribution Guidelines.
Students: Faculty or staff may contribute items on behalf of students provided the work has been deemed exceptional due to uniqueness in format, scope, or depth of research. It is the responsibility of the faculty or staff member to ensure that proper copyright permissions have been obtained from the copyright holder.
If you want to make changes to your work contact us and we will make the changes for you.
Removing items from RO@M is discouraged since the purpose of an institutional repository is to provide long-term preservation and access. However, contributors may request that items be removed at any time and these requests will be complied with as soon as possible.
In the case of a third-party dispute regarding copyright or any other rights, any items in question will be removed from public view as soon as possible and will only be replaced if and when the dispute is resolved.
RO@M is committed to providing unrestricted access to digital works on the Internet. However, if a published version of a work cannot be shared openly and no other version is available for upload, we will link to the work in the Library's collection so that MacEwan users may access it and so that its metadata is still discoverable to external users. Please note that many subscription journal publishers allow for the posting of peer-reviewed final drafts and that this is the version that should be contributed to RO@M whenever possible.
If a publisher has imposed an embargo period on a work (this is typically 12-24 months following publication), RO@M staff will make the work available at the end of the embargo period. These works can still be contributed at any time.
If your work requires additional access restrictions please contact us to discuss your needs.
Unless withdrawn due to a copyright dispute or at the request of the contributor, all items will remain publicly available for the life of RO@M, and will be stored on secure servers.
RO@M staff will make every effort to translate file formats if existing formats are at risk of becoming unreadable or obsolete to ensure that contributed items continue to be readable through future technological changes.
Additionally, the repository software creates permanent links (sometimes called “permalinks”) that will not change over time to ensure long-term access to your works when shared on other sites or in bibliographic citations.