Terms of Use

Items may be deposited by any faculty or staff member of the MacEwan University community free of charge.

Student work may be deposited provided it has been deemed exceptional by a faculty or staff member due to uniqueness in format, scope, or depth of research.

Former members of MacEwan University, including retirees, are welcome to contribute works produced while at MacEwan.

Deposited work may include research, scholarship, or creative activity in digital formats including:

• Journal articles
• Conference papers, posters, recordings, and presentation slides
• Undergraduate student reports, presentations, and creative works
• Working papers and technical reports
• Books, book chapters, and book reviews
• Research materials (e.g., field notes, images)
• Creative works (e.g., music recordings, recorded performances, photographs, video)

RO@M will not accept administrative items such as meeting minutes, academic calendars, newsletters, and committee reports. Please contact the MacEwan University Archives archives@macewan.ca for enquiries regarding the preservation of these materials.

Learning objects should be included only insofar as they reflect creative and scholarly activities and outputs.

RO@M administrators vet items for relevance to the aims and scope of the repository, valid layout and format, and the exclusion of spam. The validity and authenticity of the content of works in RO@M are the sole responsibility of the depositing authors or creators.

RO@M is organized into collections by department or academic unit. The creation of new collections is at the discretion of RO@M administrators. To recommend a new collection, please contact us.

Faculty, students, and staff retain any and all existing copyright to works contributed to RO@M.

By submitting work to RO@M, depositors grant non-exclusive rights to MacEwan University and MacEwan University Library to make items accessible online and take any necessary steps to preserve them.

Before contributing works to RO@M, depositors should ensure they have copyright permissions to do so from any co-authors, co-creators, publishers, or anyone else they may have signed rights over to. While RO@M staff make every effort to investigate and advise on appropriate permissions, any copyright violations are entirely the responsibility of the depositor.

Items will be retained for the life of the repository.

The repository will try to ensure continued readability and accessibility of content through accepted preservation strategies and format migration if a format is in danger of obsolescence. However, it may not be possible to guarantee the readability of some unusual file formats.

MacEwan University Library is not responsible for the loss of any contributed files or metadata.

In the case of closure of RO@M, MacEwan University Library will notify the MacEwan University community in advance and make an effort to transfer files to an appropriate storage facility or archive. The Library makes no guarantee, however, that files will be retained or be accessible in perpetuity.

Anyone may access items openly available in RO@M free of charge.

Items in RO@M generally can be reproduced, displayed or performed, and given to third parties in any format or medium for the purpose of personal research or study without prior permission or charge as long as complete bibliographic details are provided including a permanent link to the item record in RO@M.

Full items must not be harvested by robots except transiently for full-text indexing or citation analysis.

Some items in RO@M are individually tagged with different rights permissions and conditions; it is the user's responsibility to comply with the permissions indicated in the item and its descriptive record.

Anyone may access the metadata free of charge.

The metadata may be reused in any medium without prior permission for not-for-profit purposes provided a permanent link to the original metadata record is given.

Although the removal of items is discouraged, items may be removed at the request of the author/creator/copyright holder.

Items will be withdrawn in the case of copyright or privacy violation, plagiarism, or other legal requirements and proven violations.

Withdrawn items will not be deleted, but removed from public view with metadata retained unless there is a legal requirement to remove the item entirely.